Every organization relies on its people, but without a centralized place to find, contact, and understand colleagues, collaboration becomes unnecessarily difficult. That’s where employee directory software comes in. It connects people across departments, locations, and roles, making it easier to locate expertise, strengthen workplace relationships, and streamline communication.
As teams become more distributed, the need for intuitive, searchable employee directories has never been greater. Beyond just names and titles, today’s tools provide real-time organizational charts, skills databases, and integrations that enhance productivity. The right platform doesn’t just help employees find one another, it builds community and transparency across the organization.
Here are the best employee directory software available today, key features to consider, and how to choose the one that truly fits your organization’s needs.
Top 15 employee directory software for 2025
- Axero
- BambooHR
- Pingboard
- Namely
- Zoho People
- Workday
- Connecteam
- Jostle
- Eddy
- Assembly
- Bitrix24
- Simpplr
- Freshworks
- Igloo Software
- PeopleHR
What is employee directory software?
Employee directory software provides a centralized digital hub where employees can access up-to-date information about their colleagues. It typically includes details like names, job titles, departments, locations, skills, and contact information, all searchable from one place.
Modern solutions go beyond static contact lists. Many include organizational charts, profile pictures, bios, and social features that make it easier to connect and collaborate. By integrating with HR systems, these directories update automatically when employee data changes, ensuring accuracy and consistency.
The best employee directory tools serve as more than contact lists—they strengthen communication, reinforce company culture, and help people feel connected to the wider team.
What to consider when choosing the right employee directory software
Choosing the right directory software requires more than ticking boxes. You need a tool that fits how your organization communicates, collaborates, and grows. Here’s what to look for:
Integration with existing systems
Your directory should connect seamlessly with HR, payroll, and collaboration tools. Integrations with systems like Microsoft 365, Google Workspace, or Slack ensure employee data stays synchronized and reduce manual updates.
User-friendly interface
A directory is only useful if employees actually use it. Look for clean, intuitive interfaces with powerful search and filter options. Visual organizational charts and profile pages encourage interaction and adoption.
Custom fields and permissions
Every company structures its workforce differently. The ability to add custom fields, define data visibility, and control access ensures the directory reflects your unique organizational hierarchy and privacy needs.
Mobile and remote accessibility
With distributed workforces, mobile-friendly or app-based access is essential. This ensures employees can find contact details and collaborate from anywhere.
Engagement and personalization
Some tools include social profiles, recognition features, and employee interests—helping to foster community and engagement across teams.
15 best employee directory software
1. Axero
Axero is an industry-leading intranet and employee experience platform that includes a robust, dynamic employee directory. Beyond basic contact information, Axero connects people through detailed profiles, skills, interests, and real-time collaboration tools. It integrates seamlessly with HR systems to ensure data accuracy and provides employees with a personalized experience through its search and filtering capabilities.
Key features of Axero:
- Smart directory integration: Automatically syncs with HR databases and Active Directory for up-to-date employee data.
- Advanced search and filters: Quickly locate colleagues by name, department, location, or expertise.
- Rich employee profiles: Include photos, bios, and skill tags to help teams connect on a human level.
Best for: Organizations seeking a comprehensive intranet with an integrated, searchable directory that boosts connectivity and engagement.
2. BambooHR
BambooHR combines HR management tools with a clean, easy-to-use employee directory. Its platform automatically updates profiles as HR data changes, reducing administrative effort.
Key features of BambooHR:
- Self-service profiles: Employees can update their own information easily.
- Org charts: Visualize company hierarchy for clearer reporting lines.
- Mobile app: Access directory data anytime.
Best for: Small to mid-sized companies needing an HR-focused directory solution.
3. Pingboard
Pingboard specializes in visual employee directories and org charts, making it simple for employees to find and connect with each other.
Key features of Pingboard:
- Interactive org chart: Real-time visualization of company structure.
- Custom profiles: Include fun facts, birthdays, and interests to build culture.
- Integrations: Works with Google Workspace, Okta, and Microsoft tools.
Best for: Teams focused on transparency and visibility across departments.
4. Namely
Namely offers a full HR suite with a built-in directory that keeps employee data consistent across payroll, benefits, and performance management.
Key features of Namely:
- HR data synchronization: Automatic updates across all modules.
- Custom permissions: Control visibility of sensitive details.
- Engagement tools: Recognize colleagues and share updates.
Best for: Growing organizations seeking HR and directory functions in one place.
5. Zoho People
Zoho People’s employee directory is part of its comprehensive HR management suite. It provides quick access to employee information alongside leave, attendance, and performance modules.
Key features of Zoho People:
- Searchable profiles: Filter by department, role, or location.
- Custom fields: Adapt profiles to your company’s structure.
- Automation: Sync data from onboarding to offboarding.
Best for: Businesses already using other Zoho apps looking for smooth integration.
6. Workday
Workday’s employee directory integrates with its powerful HCM platform, providing a single source of truth for all workforce data.
Key features of Workday:
- Real-time org charts: Updated automatically as teams evolve.
- Skills cloud: Find colleagues based on expertise.
- Analytics: Gain insights into organizational relationships.
Best for: Large enterprises requiring enterprise-grade HR and analytics.
7. Connecteam
Connecteam is a mobile-first directory tool designed for deskless and frontline workers.
Key features of Connecteam:
- Contact search: Instantly find and message coworkers.
- Role-based access: Manage what users can view or edit.
- Chat integration: Communicate directly within the app.
Best for: Companies with remote or mobile teams.
8. Jostle
Jostle combines social intranet functionality with an engaging employee directory.
Key features of Jostle:
- Dynamic org charts: See who reports to whom instantly.
- People search: Locate individuals by skills and departments.
- Culture tools: Share recognition and company news.
Best for: Organizations prioritizing engagement and culture.
9. Eddy
Eddy offers an intuitive HR platform with a simple yet powerful employee directory.
Key features of Eddy:
- Clean layout: Easy navigation for all employees.
- Profile details: Include contact info and department data.
- Role management: Keep hierarchy visible.
Best for: Small businesses and startups seeking ease of use.
10. Assembly
Assembly combines employee recognition with directory and engagement tools to help people feel valued and connected.
Key features of Assembly:
- Unified directory: Find and recognize colleagues in one place.
- Integrations: Works with Slack, Teams, and Google Workspace.
- Analytics: Measure engagement activity.
Best for: Organizations focused on employee engagement and visibility.
11. Bitrix24
Bitrix24 offers collaboration and HR tools with a built-in directory that integrates tightly with communication features.
Key features of Bitrix24:
- Unified contact hub: Directory connects directly with chat and tasks.
- Custom roles: Reflect your company’s structure.
- Mobile app: Stay connected anywhere.
Best for: Teams seeking an all-in-one collaboration and directory tool.
12. Simpplr
Simpplr is a modern intranet solution with an intuitive employee directory designed for enterprise connectivity.
Key features of Simpplr:
- Employee profiles: Highlight expertise and connections.
- Integration-ready: Works with HRIS and identity tools.
- Analytics dashboard: Track engagement metrics.
Best for: Enterprises emphasizing communication and user experience.
13. Freshworks
Freshworks provides HR tools including an up-to-date employee directory synced from recruitment through offboarding.
Key features of Freshworks:
- Automatic updates: Profiles update as people join or leave.
- Org chart builder: Visualize relationships instantly.
- Self-service profiles: Employees maintain their details.
Best for: HR departments managing hiring and employee records in one platform.
14. Igloo
Igloo combines intranet functionality with a social employee directory to improve collaboration.
Key features of Igloo Software:
- People directory: Rich profiles with bios and photos.
- Content integration: Link profiles to posts or discussions.
- Mobile access: Full functionality on the go.
Best for: Medium to large companies seeking culture-driven intranet capabilities.
15. PeopleHR
PeopleHR provides HR management tools with a flexible, easy-to-navigate employee directory.
Key features of PeopleHR:
- Instant directory search: Locate employees by department or skills.
- Custom fields: Tailor data to your HR needs.
- Org charts: Keep reporting lines visible.
Best for: HR teams needing a simple but customizable directory solution.
Building better connections with the right directory
Employee directory software is no longer just a phonebook, it’s a bridge connecting your entire workforce. The right platform fosters inclusion, builds visibility, and supports productivity by giving people the context they need to work together effectively.
When your organization grows, your technology should grow with it. That’s why it’s important to invest in a directory that’s accurate, integrated, and easy to use.
If you’re ready to create stronger connections across your company, book a demo with Axero today and see how our comprehensive intranet can bring your people—and information—together.
info@axerosolutions.com
1-855-AXERO-55
