Publish internal communications. News and announcements Employee feedback and ideas Notifications and chat Internal social networking
Centralize knowledge management. Manuals and documentation Employee handbook Document and files Policies and procedures
Accelerate collaboration. Helpdesk and Q&A Workspaces and groups Task management Calendars and events
Unite employees and drive culture. Employee directory Organizational chart Gamification Employee profiles
1. Leaders to Employees Internal communication starts at the top. Pull up your tailored homepage and instantly share thoughts on new corporate strategy, comment on announcements, or congratulate a team on a successful project.
2. Employees to Leaders Transparency from the top sets the stage for a culture of empowered employees. With clear direction they can confidently tackle their projects. And they know they have a channel to reach back up with feedback, suggestions and ideas.
3. Employees to Each Other When employees work in an environment of transparency and trust they willingly share information, opinions and resources with their colleagues. Tap into the brain trust of your organization through a robust platform that makes sharing the best of themselves easy.
Post announcements and updates. Increase transparency in your organization by keeping everyone in the know. Communifire's internal communication tools make it easy for you to publish news, announcements, and updates.
Target specific groups. Target your message to specific groups, spaces, or departments. Everyone gets only the information relevant to them and everyone knows what's going on.
Make sure they've read it. "Required Reading" allows you to flag your content as mandatory reading. Employees click the "I have read this" button and you can track it through analytics.
Check in on stats and sentiment. Communifire lets everyone measure the reach, sentiment, and overall impact of your communications. At a glance you can see how many people read your announcement, who viewed your blog post, and which coworkers confirmed their required reading.
Daily and weekly digest emails. Opt-in or out of daily and weekly activity emails. They're sent at the end of each day detailing the latest activity that happened within all of your spaces.
Open a dialog. Give your employees a voice and a channel for dialog with comments, "like" buttons, and rating controls.
All the content types you've come to love. And expect. Communifire is designed to handle all kinds of content types for you, from articles, blogs, and wiki pages, to photos, videos, ideas, and discussions. Publishing is simple, anyone can do it because Communifire makes it easy. You can publish the following types of content:
Publishing tools that every employee can use. Communifire makes it easy to create and manage content. Publish, share and collaborate like never before with modern, easy-to-use intranet content management tools. Make better decisions thanks to centralized knowledge. And empower employees by giving them the information they need in the format they want.
Set expiration dates to review and archive old content. An intranet is only as good as the content you make available to your employees. High quality, up-to-date content is key. Communifire lets you set expiration dates on your content, so you know when it requires a review or update.
Let the best content shine with rating controls. Cut through the clutter and let people vote on the best content. Communifire provides an intuitive and easy-to-use interface to rate content. This allows the best content to stand out, making it easy to find valuable resources, information, and knowledge.
Search, sort, and filter on your own terms. Everything is just a click away. The search remembers everything, so you don't have to. It's super smart, because it knows what you're allowed to find and helps you find it, instantly. Communifire automatically indexes all of the content you publish, including wall posts, comments, and the contents of any PDF, Microsoft Office & Open Office documents. Use the extensive filter to target your search by space and location, by content type, and tags. You can even create your own search filters by using managed tags. Communifire's search is powered by the extremely rich, flexible, and powerful Elastic full-text search toolkit, which can index practically any type of text document and retrieve it for you in milliseconds.
Review and approve content before its published. You can set up a sequence of approvals or workflows that content must pass through before it's visible. Empower an employee to write the corporate blog, but have it checked over by someone in a particular role before making it public. Or allow anyone to create a space, but have it go through an approval process before it goes live. You can set up as many approval steps as you need in your Workflows, which are defined uniquely by content type and for each space, giving you maximum flexibility.
Add a layer of context to your content with tags and #hashtags. Communifire will happily organize all your content for you. But if you want to give it a hand, you can take advantage of the powerful custom Tag Manager. All of the content in Communifire, from blogs and wikis to photos and discussions, can be tagged with keywords. You can also add tags to comments and wall posts using the #hashtag. Tags give your content and conversations context, and makes everything easier to find when searching, while at the same time, connecting you to similar information on the same topic. Communifire knows what you're thinking as you type, it suggests popular tags for your content ... and you can even create your own Managed Tag Groups, too.
Support your team with a helpdesk. Cases let your team work toward goals and get things done. Create, tag, assign, and track a project through to completion. And easily sort and filter cases by color so a quick glance is all it takes to know the status.
Ignite conversations and creativity with real-time chat. Bypass email with real-time conversations. Drag and drop a file into chat to share it. Strike up conversations with individuals, or bring entire groups into the mix. Crowd-source ideas with voting, or take your organization's pulse with a poll or survey.
Keep everyone on track. With public and private calendars. Put an end to back-and-forth scheduling emails. Create private and group calendars. Share any calendar with anyone. Invite people to events without the back and forth. Set up reminders so you don't have to remember your next meeting. Create recurring events. Sync with Office 365 and Outlook.
Spark up a dialog with discussion forums. Get answers fast. Discussion forums, the heart of old-school online communities, still have a value and purpose for collaboration today. They let you quickly engage groups of people in an open discussion and crowdsource answers to a question or insight about a topic.
Task management. Breathe in. Assign tasks. Breathe out. Give in to delegation. Assign a task and consider it done. You're no longer a bottleneck. Who's doing what is no longer a mystery. Best of all, it's no longer just you.
Crowdsource innovation. Capture the best thoughts and ideas from your employees, customers and partners. Then use voting to surface and elevate ideas. With voting & social sharing built in, you'll quickly find ideas worth acting on. And you can add these features to any wiki, forum, poll or blog.
Create directories and folders. The folder browser displays a file system tree, which makes it easy for you to navigate through folders sub-folders and files. The document and online file sharing section gives you all the file management functionality of a file browser. You can create folders, delete, rename, copy, cut and move files as you would on your computer.
Track version history. Version history lets you view and compare all revisions that people made to a file or document. You can restore an earlier version of the file.
Preview files and documents online. Each document or file gets its own page, stocked full of information about the document. The detail page enables you to view all of the details, information, and meta data for the file. It also gives you the opportunity to preview the file and look at what's inside before taking the time to download it. You can preview PDF's, Word Docs, Excel Spreadsheets, PowerPoints, all of the Open Office formats, Text files, and if you have uploaded audio or video files, you can listen and watch them too.
Comment on and discuss files. Comments can be added to any file, allowing users to leave specific details that might be important for the rest of the team. Simply click the comment icon or scroll to the comments section at the bottom of the page to spark a discussion.
Set file and folder permissions. Set permissions on folders to decide who can see what. Lock them down or open them up so everyone can access your documents. Communifire gives you a fine-grained, role based permission matrix to manage access to different parts of the system. You have full control.
Upload all your files. Uploading your files is a breeze. A quick "Upload Files" button opens a window where you can drag-and-drop files directly from your desktop. You can also choose to open the file browser to access the local drives and files on your computer, which simply lets you select the files you need to upload.
Check in / Check out. When you check out a file, the file is locked, and no other user will be able to upload a newer version (overwrite the file). When you check in the file, you will be prompted to upload a newer version to replace the original file. The file, after being checked in, will be available for other users to download.
Sync files to and from your computer. Communifire File Sync keeps all your files in sync, giving you the freedom to work on your files anywhere, even on multiple computers, with the confidence that you will have access to the most up-to-date files you need. You can map folders on your computer to as many folders from as many of your Communifire spaces as you like. Files are instantly available on all your connected devices.
Recycle bin. Oops. If you accidentally delete a file or folder, don't worry... it's saved in the Recycle Bin. The Recycle Bin folder contains the files you delete. You can restore or purge files from the Recycle Bin.
Search files, inside and out. Communifire's smart file search remembers everything, so you don't have to. It knows what you're allowed to find and helps you find it, instantly. It automatically indexes all of the files you publish, the file name, description, tags, and even the contents of any PDF, Microsoft Office & Open Office documents.
Smart people search. Quickly find the people you need with your new company directory. Fine-grained search options lets you filter on department, location, job title, and more. Reach out to them immediately and work with speed and precision.
Information-rich profiles make everyone more personal. Your user profile contains personal, work, and contact information—making it simple to connect with and find anyone in your company. Upload your photo, list your accomplishments, and share your expertise.
See who's online. As easy as Facebook. See who's online right now, and click their pic to start a convo. Get help instantly to solve problems or brainstorm solutions fast.
See who reports to whom with your new org chart. Quickly and visually understand and navigate your organizational structure. See who reports to whom. Communifire updates your org chart automatically, so you can focus on more important tasks.
See who's connected. The bigger your organization, the harder it is for people to connect with counterparts in other departments. Communifire powers connections—and the relationships they create—by showing you who's who and how you might know someone. Learn about your team. Understand the person behind the role. And turn weak ties into strong bonds.
Everyone is a click away. No matter where you're at in Communifire, and no matter what you're doing, you can connect with everyone immediately. Hover over anyone's profile photo or name—you'll see their rank in the community—and a message button that lets you contact them directly.
Easily create private and public spaces. Let anyone join a public space. People can easily search your intranet to find a space or browse the listing of your company's public spaces. Great for knowledge bases, communities and FAQs. Private spaces keep certain content, conversations and projects between selected people. Ideal for personal projects, departments, "top secret" task forces, functional groups and sensitive topics, like employee reviews.
Create a space for anything. Fill it with articles, photos, tasks, discussions, wikis... When you set up a space for a topic, project, campaign or department, you give everyone involved a central hub. Fill the hub with task lists, shared calendars, videos and articles. Let members chat, generate ideas and problem-solve. It's like creating a war room, filling it with a curated library, and inviting just the right people to discuss, work and grow your business.
Set up a space for each company department. Create a space for each of the separate departments or divisions within your business. Set one up for Human Resources to host company policy information, keep new employee packages organized, and answer your employee HR related questions. Give Marketing & Sales their own space to collaborate on leads, share sales tactics, and manage their daily to-do lists.
Your spaces are easy to access. They're on every page. Smarter navigation makes you more productive. We designed Communifire to be highly intuitive, so you'll worry less about the software and spend more of your time on what matters most to you. Your spaces are accessible from any page. It takes just 2 small clicks to get wherever you're going. If you have lots of spaces, just type a few characters into the autofilter-search box and it will find the space you're looking for.
Activity Stream. This is your home for all the latest updates in your organization. It's microblogging and a news feed in one. A real-time stream of all the latest developments, content and conversations you care about. Post status updates to let everyone know what's up, and include @Mentions and #hashtags to add more value and context to your discussions.
Activity Ticker. The real-time Activity Ticker keeps you informed about everything and everyone you're connected to. The Activity Ticker also includes updates about content you may not be following. This expands the information you have access to and helps you connect with information and people that may interest you.
@Mentions. @Mentions are a great way to get someone's attention or direct other employees to a specific user. When you tag a person with an @mention, they'll get a notification. You can also @mention content. Type the name of a file, article, or other content type after the @ symbol, and select the content you want to @mention from the menu that appears.
Real-time notifications. Notifications give you quick access to everything about you. And they help you act efficiently by letting you know what needs your attention. Behind the scenes, we've specially designed notifications to be incredibly fast and scalable. So you get the updates you need in real time without having to refresh your page. That means you can focus on what matters most and take action the moment it's needed.
Spark conversations and feedback. You can comment on just about everything, from blog posts and wikis to status updates, videos, and even other comments. Open up discussions and make content more engaging, improve documents, and converse with anyone about anything. Quite often, the most valuable feedback and knowledge building happens in your comments. That's why we designed them to be easily searched when you need to find them later.
Everybody loves a thumbs up. Capture the best thoughts and ideas from your employees, customers & partners. Then use voting to surface and elevate ideas. With voting & social sharing built in, you'll quickly find ideas worth acting on. And you can add these features to any wiki, forum, poll or blog.
Easy to build. Easy to update. Infinite flexibility. It's as easy as drag-and-drop. Your homepage is powered by the Communifire PageBuilder, the most advanced and easy-to-use tool on the market. It's intelligently designed to make building your homepage a breeze. It's extremely flexible, too, allowing you to make updates on the fly.
Prioritize key information. Post news, updates, and required reading to your homepage so everyone sees it once they login. Your employees will be better informed on what's happing inside your organization. Provide a list of the most common forms, documents, and policies for easy access.
Launch into external apps. Add a Launchpad widget to your intranet that allows your employees to navigate to external applications you use in your business. Since Communifire becomes the first place people login when they get to work, the Launchpad makes it easy for them to get where they're going.
Make a great first impression. Your homepage is the most important page on your intranet. Communifire gives you the tools, out-of-the-box, to create a beautifully designed, and easy to use homepage. This gives your employees confidence in using your intranet and makes it simple for them to find the information they need to do their jobs.
Get people where they want to go, fast. Make it a navigation hub. When people have quick access to the information they need to do their job, they're more productive and more engaged.
Highlight key people in your organization. By highlighting key people in your organization, employees will know who they can reach out to for questions and advice. The points system and rank images help to identify power users in your intranet. Since the points are powered by participation, you'll also know which employees are the most active in your intranet.