A digital workplace brings communication, collaboration, and knowledge into a single hub. Many organizations rely on several disconnected tools. This often creates gaps, delays, and inconsistent experiences. A unified digital workplace solves this by giving employees one place to find information, complete tasks, and stay connected. It supports remote and hybrid teams, strengthens internal communication, and helps people work with greater clarity and confidence.
A strong digital workplace boosts productivity because people can find what they need quickly. It also supports engagement by giving employees access to updates, recognition, resources, and shared spaces for discussion. Leaders gain better visibility across teams. IT can streamline tools and reduce duplicated systems. HR can support the employee experience from onboarding to ongoing development. When everything is connected, people spend less time searching and more time contributing to meaningful work.
Many solutions now include communication tools, document management, social features, automation, and integrations with existing business systems. With so many options available, choosing the right platform depends on how your teams work and the experience you want to create. A digital workplace should be simple to use, flexible to manage, and supportive of employees wherever they work.
Top 12 digital workplace solutions for 2025
- Axero
- Happeo
- Unily
- Simpplr
- Interact
- LumApps
- Staffbase
- Claromentis
- Zoho Workplace
- Igloo Software
- MangoApps
- Jostle
What are digital workplace solutions?
Digital workplace solutions are platforms that bring together communication, collaboration, and knowledge into one online environment. Instead of switching between email, chat apps, file storage, and separate team tools, employees use a centralized space to access information and complete work. These solutions often include messaging, document sharing, social features, intranet pages, task tools, and integrations with external apps.
A digital workplace gives employees a consistent way to connect with each other and stay informed about projects, updates, and goals. It supports remote work, cross functional collaboration, and aligned communication practices. By creating one shared environment for daily operations, organizations reduce friction and help employees focus on meaningful work.
What to consider when choosing the right digital workplace solutions
Choosing the right solution depends on how employees work every day. Start by understanding what problems you want to solve. Some teams need stronger communication channels. Others need organized knowledge. Some need a more engaging employee experience. The right platform should reduce friction, support collaboration, and integrate smoothly with tools you already use.
Collaboration tools
These allow employees to work together in real time. Look for features like shared documents, team spaces, and clear permission controls to help people coordinate work without confusion.
Simple user experience
The platform must be intuitive so employees can get started quickly. A simple interface increases adoption and reduces support requests.
Customization
You should be able to align the platform with your structure, branding, and workflows. Customization helps the digital workplace become an extension of how your teams already work.
Security and access controls
Data protection is essential. Choose a solution with strong security features, encryption, and admin controls to manage access and protect sensitive information.
Integrations
A digital workplace should work well with your existing apps. Integrations reduce tool switching and help teams maintain consistent workflows.
Mobile access
Your teams should be able to connect and collaborate from any location. Mobile access supports remote, frontline, and traveling employees.
12 best digital workplace solutions
1. Axero
Axero is an all in one digital workplace platform that centralizes communication, collaboration, and knowledge into a single environment. It helps employees stay connected with company updates, team spaces, and social features that strengthen engagement. Axero allows organizations to build a branded intranet that fits their structure, supports content management, and connects people to the information they need. It offers tools for messaging, publishing, automating workflows, and organizing files so employees can find answers without switching between several systems.
Leaders gain visibility into activity and engagement patterns. HR benefits from streamlined onboarding, recognition tools, and resources that support employees through every stage of their experience. Admins can customize layouts, permissions, and integrations without complexity. Axero creates one hub for daily operations that supports remote, hybrid, and in office teams.
Key features of Axero
- Content management: Helps teams publish updates, policies, and resources in a searchable and structured format.
- Team workspaces: Supports collaboration with dedicated spaces for projects, discussion, and shared files.
- Integrations: Connects with tools your teams already use to reduce switching and maintain consistent workflows.
Best for: Organizations that want one customizable digital workplace to centralize communication, collaboration, and knowledge.
2. Happeo
Happeo is a digital workplace platform designed to bring communication, collaboration, and knowledge into one connected hub. It integrates closely with Google Workspace, which helps teams manage content, conversations, and documents without adding extra complexity. Happeo uses pages, channels, and a searchable directory to help employees find information quickly. Its social features create space for real time updates and team interactions. Admins can manage permissions, structure information, and maintain consistency across departments. Happeo supports distributed teams with mobile access and simplified content publishing. It offers analytics to understand how employees use content and where engagement is strong. For organizations already invested in Google tools, Happeo provides a streamlined way to build a connected digital workplace.
Key features of Happeo
- Google Workspace integration: Keeps documents, calendars, and communications in sync with existing workflows.
- Channels for updates: Helps teams share news and posts in a structured, conversational format.
- Search capabilities: Surfaces people, content, and files quickly so employees can find what they need.
Best for: Companies using Google Workspace that want an integrated digital workplace.
3. Unily
Unily is an employee experience platform that helps organizations deliver communication, collaboration, and knowledge in one interface. It focuses on personalized experiences, allowing employees to see content tailored to their role, location, and interests. Unily supports intranet-style publishing, knowledge sharing, and social interactions. It offers strong branding and design flexibility, letting teams build pages that reflect their identity and structure. Unily includes analytics that help leaders measure engagement trends and understand what content resonates. It integrates with major enterprise tools, making it easier for employees to move between systems. With mobile access, Unily supports remote teams and frontline workers who need information on the go.
Key features of Unily
- Personalization: Delivers targeted content to different groups to keep information relevant.
- Design tools: Allows teams to build branded layouts and pages without technical complexity.
- Analytics: Provides insights into content performance and employee behavior.
Best for: Large organizations seeking a polished digital workplace with personalization features.
4. Simpplr
Simpplr offers an employee intranet that helps unify communication, knowledge, and resources in one place. It uses AI driven features to organize content, recommend information, and maintain accuracy. Simpplr includes tools for publishing, social engagement, and employee directories. Its interface focuses on clarity so employees can navigate the platform easily. HR teams can use Simpplr to support onboarding, recognition, and company updates. Communications teams can build targeted messages for different groups and track engagement patterns. Simpplr integrates with common workplace apps to bring documents, events, and conversations together. Its mobile app helps distributed teams stay connected with minimal friction.
Key features of Simpplr
- AI content management: Helps keep information organized and up to date.
- Employee communications: Supports targeted announcements and structured messaging.
- Social features: Encourages interaction with posts, comments, and accessible profiles.
Best for: Organizations seeking an AI assisted intranet with strong communication features.
5. Interact
Interact is a digital workplace platform that focuses on communication, knowledge sharing, and employee engagement. It provides tools for content publishing, intranet pages, and enterprise search that helps teams locate documents, experts, and updates quickly. Interact includes social tools to support conversations and recognition. Its content governance tools help maintain structure, ensuring information stays relevant over time. Interact integrates with Microsoft 365 and other systems so employees can access everything from one platform. Analytics show how content performs and where employees are most active. Interact’s flexible design tools help organizations shape the platform to match their structure and branding.
Key features of Interact
- Enterprise search: Delivers accurate results across documents, people, and pages.
- Governance tools: Helps teams maintain clarity and keep content structured.
- Social engagement: Supports communication through comments, posts, and team updates.
Best for: Businesses that want a searchable, structured digital workplace with strong governance tools.
6. LumApps
LumApps is an employee experience platform that unifies communication, collaboration, and resources in a structured digital workplace. It organizes content into communities, pages, and targeted news feeds so employees can stay informed without feeling overwhelmed. LumApps integrates with Google Workspace and Microsoft 365, making it easier for teams to access documents, calendars, and conversations. It focuses heavily on personalization, delivering updates and resources based on role, department, and location. LumApps also supports HR processes with onboarding flows, employee profiles, and knowledge areas designed to guide people through important milestones. Its mobile app helps distributed teams access the platform wherever they work. Leaders can use built in analytics to measure engagement and understand how content performs across the organization.
Key features of LumApps
- Personalized content: Tailors news, updates, and resources to each employee’s role and location.
- Cross platform integrations: Syncs with Google Workspace and Microsoft 365 to streamline workflows.
- Communities: Creates structured spaces for teams, departments, and groups to collaborate.
Best for: Companies wanting a personalized, communication focused digital workplace.
7. Staffbase
Staffbase focuses on internal communication and employee engagement through a connected digital workplace experience. It provides tools for publishing announcements, creating intranet content, and managing mobile first communication for frontline teams. Staffbase includes newsletters, surveys, and branded channels to help organizations reach employees in a consistent way. Its intranet features support knowledge management, document organization, and team collaboration in a structured environment. Staffbase integrates with major enterprise tools and supports multiple languages, making it suitable for global teams. Analytics give leaders insight into communication effectiveness and employee engagement patterns. Its mobile app ensures that field and frontline employees stay connected with company updates.
Key features of Staffbase
- Mobile first communication: Helps reach frontline workers with accessible channels.
- Branded news and updates: Supports targeted announcements and consistent messaging.
- Intranet tools: Offers spaces for knowledge, documents, and team collaboration.
Best for: Organizations with large frontline or distributed workforces that need mobile friendly communication.
8. Claromentis
Claromentis is a digital workplace platform that combines intranet features, project tools, and learning management in a single system. It offers customizable pages, structured document libraries, and team spaces for communication. Claromentis includes built in project management with tasks, workflows, and collaboration features that help teams coordinate work more effectively. It also provides an integrated learning platform for training, courses, and employee development. The solution can be customized to reflect an organization’s structure and branding, with flexible options for permissions and layouts. Claromentis supports teams across departments by bringing processes, communication, and knowledge together.
Key features of Claromentis
- Integrated project tools: Supports planning, tasks, and workflows to streamline teamwork.
- Document management: Organizes files with version control and clear access settings.
- Learning management: Delivers training, courses, and resources within the same platform.
Best for: Organizations seeking a combined intranet, project management, and learning solution.
9. Zoho Workplace
Zoho Workplace brings communication, file management, and collaboration together in a single suite. It includes email, chat, video meetings, document editing, and cloud storage to support daily work. Zoho Workplace focuses on helping teams work together on documents, manage communication, and stay aligned without relying on multiple separate systems. It integrates with other Zoho applications, which supports HR, finance, CRM, and project workflows. Employees can create, edit, and store files in shared spaces while keeping discussions organized. Zoho Workplace is flexible for small and midsize companies that want an integrated ecosystem without added complexity.
Key features of Zoho Workplace
- Collaboration suite: Provides email, chat, meetings, and document editing in one place.
- Cloud storage: Organizes files with shared access for teams and departments.
- Integration with Zoho tools: Supports workflows across business functions.
Best for: Small and midsize businesses seeking an integrated productivity suite.
10. Igloo Software
Igloo Software is a digital workplace platform designed to keep employees informed, connected, and aligned. It offers communication tools, team spaces, and knowledge areas that help employees find information quickly. Igloo uses prebuilt templates for news, wikis, onboarding, and department sites, which helps organizations launch structured content without added effort. Its governance features maintain clarity and keep information updated. Igloo integrates with Microsoft 365, Google Workspace, and other business systems so employees can access documents and tools in one environment. The platform includes strong search capabilities, social features, and mobile access that support remote and hybrid teams. Analytics give leaders insight into what content employees use most and where engagement needs improvement.
Key features of Igloo Software
- Prebuilt templates: Helps teams structure intranet pages and content quickly.
- Governance tools: Maintains content accuracy and consistency across the organization.
- Integrations: Connects with major enterprise apps to support seamless workflows.
Best for: Companies that want a structured intranet with ready to use templates and governance tools.
11. MangoApps
MangoApps offers a unified digital workplace that combines communication, collaboration, and operations into one platform. It includes intranet pages, team messaging, project management, and file sharing to help employees stay productive. MangoApps supports targeted communication through posts, updates, and alerts. Its project tools allow teams to assign tasks, track progress, and manage workflows directly within the platform. MangoApps also provides knowledge management, employee directories, and training modules to support ongoing development. The platform integrates with major productivity tools and offers mobile access for distributed teams. With flexible customization options, MangoApps helps organizations shape the platform around their internal structure.
Key features of MangoApps
- Unified communication: Uses posts, chats, and alerts to keep teams informed.
- Project and task management: Helps teams coordinate and track work in one place.
- Knowledge and training tools: Supports ongoing development with structured resources.
Best for: Teams that want communication, collaboration, and project tools in one integrated solution.
12. Jostle
Jostle is a digital workplace platform built to simplify communication and help employees stay connected. It organizes content into clear areas for news, teams, documents, and events. Jostle focuses on ease of use, offering a simple interface that helps employees find information quickly. Its communication tools support announcements, discussions, and targeted updates. Jostle includes employee directories, recognition features, and team spaces for collaboration. It integrates with common workplace systems and provides mobile access for teams working in different locations. Jostle’s structured layout helps organizations maintain clarity and reduce information overload.
Key features of Jostle
- Structured navigation: Helps employees locate news, documents, and updates quickly.
- Communication tools: Supports announcements, discussions, and team updates.
- Recognition features: Encourages engagement with simple ways to acknowledge achievements.
Best for: Organizations that want a simple, structured digital workplace for clear communication.
Creating the right digital workplace for your people
A strong digital workplace connects people to the information, resources, and communication they need to do their best work. When employees can find answers, share ideas, and access tools in one place, engagement rises and teams stay aligned. Choosing the right platform depends on your structure, existing apps, and the experience you want to provide for your employees. The most effective digital workplace supports collaboration, strengthens communication, and adapts as your organization grows.
Axero specializes in helping organizations build a connected digital workplace that supports daily operations and long term goals. Ready to create one hub for communication, knowledge, and teamwork? Book a demo today.
info@axerosolutions.com
1-855-AXERO-55
