Permission sprawl
Access granted ad hoc and never revisited. Roles overlap, exceptions pile up, and 'who can actually see this space?' becomes a question no one can answer with confidence.
Intranet Governance
An intranet nobody governs becomes the thing your audit flags
Open publishing, inherited permissions nobody reviews, and pages whose owner left two years ago — that's how an intranet drifts into risk. Axero gives IT the access control, approval workflows, content ownership, and audit trail to keep it defensible as it scales.
Trusted by IT and security teams at
The governance problem
Why intranets become a governance liability
Most intranets don't fail loudly. They drift — a permission here, an unowned page there — until the day someone asks who can see what, and nobody can answer. These are the failures IT inherits.
Content drift
Pages outlive their owners. Policies go stale, duplicates multiply, and employees can't tell the current procedure from the one it replaced — so they stop trusting any of it.
Audit exposure
When an auditor asks who changed a control document, when, and who approved it, an intranet without revision history and an approval trail has no answer. The gap is the finding.
Ad-hoc publishing
Anyone can post anything, straight to live, with no review step. One wrong PTO policy or unvetted announcement reaches the whole company before anyone catches it.
Governance capabilities
Governance mapped to what IT is actually on the hook for
Five controls, each tied to a job you own the consequences of — not a feature list.
01
Access & permissions
The job: enforce who-sees-what, and prove it. Axero runs on a fine-grained, role-based permission matrix. Permissions map to roles; each user can hold multiple roles; and access is set at the space, page, and file level — as broad or as granular as the data demands.
Confidential content stays invisible to everyone outside its role, and the same model governs the people directory and every workspace. When you need to answer "who can reach this?", the role matrix is the answer — not a guess.
02
Approval & review workflows + policy management
The job: stop ad-hoc publishing without becoming the bottleneck. Axero workflows put content through a defined series of moderation steps before it goes live — each step assigned to a role, with the number of steps set by the admin. Nothing reaches employees until the right people sign off.
That turns policy management from "hope someone reviewed it" into a repeatable, defensible process — the controlled path that company-wide communications and regulated policy content both need.
03
Content lifecycle
The job: keep content accountable from creation to retirement. Every page and document carries a revision history, so every change is traceable and reversible. Assign owners, schedule reviews, flag required reading, and retire content that's outlived its purpose.
It's the difference between a knowledge base people trust and one they route around. Ownership and review are governance controls, not housekeeping.
04
Admin & delegation
The job: govern at scale without funneling every change through IT. Delegate space and content administration to the departments that own the material, while IT keeps the permission model, branding, and system settings under central control.
Comms can publish a homepage update, HR can own its policy space, and IT can hand off content ownership by department without surrendering the access controls underneath. Granular admin rights mean delegation never means losing oversight.
05
Identity & integration governance
The job: make access follow the controls you already run. Axero supports single sign-on with every major provider — Okta, Microsoft Entra ID / Azure AD, ADFS, OneLogin, Google, and SAML 2.0 — plus enforced 2FA, so authentication lives in your existing identity stack, not a separate password silo.
For full lifecycle automation, Axero exposes a SCIM 2.0 endpoint: your identity provider provisions, updates, and deprovisions accounts directly, with role syncing. Create a user in Okta or Entra ID and they appear in Axero; deactivate them and access is revoked automatically — no orphaned accounts. The Azure AD integration additionally syncs profile data and groups, and domain-based auto-assignment routes new accounts to the right groups.
Independently verified
Compliance readiness
How Axero supports your compliance obligations
Governance isn't real until it survives an audit. Here's the evidence Axero gives you to hand an auditor — certifications, attestations, and the trails that make a control defensible.
SOC 2 Type II & SSAE 16
Axero is SOC 2 Type II compliant and our cloud hosting environments are SSAE 16 (SOC 1, SOC 2 Type II) attested. SOC reports are delivered on request — the documentation your vendor-review process asks for.
ISO 27001 hosting
The cloud environment Axero runs in is ISO 27001 compliant, with single-tenant isolation so your data is never commingled with another customer's.
HIPAA & GDPR support
Our hosting environment complies to HIPAA standards and Axero will execute a Business Associate Agreement (BAA) to become joint custodians of PHI. GDPR, ADA, Section 508, and WCAG 2.0 documentation is available on request.
Audit trails & revision history
Revision history on every page and document means each change is traceable to who made it and when. Required-reading tracking records who acknowledged a policy — the logging that turns a control into a defensible answer.
Logging & monitoring
Ongoing third-party network vulnerability scans, penetration testing, intrusion detection, and network monitoring run continuously — and the results back up your own security questionnaires.
Data handling & residency
AES-256 encryption at rest (FIPS 140-2), TLS 1.3 in transit, daily backups with defined retention, and a documented disaster-recovery program. For strict residency mandates, Axero can run self-hosted inside your own firewall.
Fits your stack
Governed access that follows your identity provider
Axero doesn't ask you to govern access twice. Authentication, provisioning, and offboarding hang off the identity stack IT already runs — about 95% of our customers connect SSO.
Okta Microsoft Entra ID ADFS OneLogin Google Salesforce SAML 2.0 Active Directory
Single sign-on & 2FA
One set of credentials, governed by your IdP, with two-factor authentication supported through Microsoft Authenticator, Google Authenticator, and Duo. See the full identity and SSO setup.
SCIM provisioning & directory sync
Connect your identity provider over SCIM 2.0 to provision, update, and deprovision accounts automatically — with role syncing — or use the Azure AD integration to sync profile data and groups so employees land in the right workspaces. Domain-based auto-assignment sorts new accounts into the groups you choose. Browse all integrations.
Offboarding & deployment control
SCIM deprovisioning means deactivating a user in your identity provider automatically revokes their Axero access — offboarding happens in one place, with no orphaned accounts left behind. For organizations that need full control of the environment, deploy Axero self-hosted on your own infrastructure.
Intranet governance FAQ
What is intranet governance?
Intranet governance is the set of controls that decide who can access content, who can publish it, who owns it over its lifecycle, and how changes are tracked and audited. In practice that means role-based permissions, approval and review workflows, content ownership and retirement, delegated administration, and identity governance through your SSO provider. Axero builds all of these into the platform so governance is enforced by the system, not by policy documents nobody reads.
How does Axero control who can see and edit content?
Axero uses a fine-grained, role-based permission matrix. Permissions are mapped to roles, each user can hold multiple roles, and access is controlled at the space, page, and file level. Confidential content is only visible to the roles authorized to see it, and the same model governs the people directory and every workspace.
Can we require approval before content is published?
Yes. Axero workflows route content through a defined series of moderation steps before it goes live. Each step is assigned to a member role, and the admin sets how many steps are required. Nothing reaches employees until the designated reviewers have signed off — which replaces ad-hoc publishing with a repeatable, defensible process.
Does Axero keep an audit trail of content changes?
Every page and document carries a revision history, so each change is traceable to who made it and when, and any version can be restored. Required-reading tracking records which users acknowledged a policy. Together these give you the logging an auditor expects when they ask who changed a control document and who approved it.
Can we delegate administration without giving up control?
Yes. You can delegate space and content administration to the departments that own the material while IT retains central control over the permission model, branding, and system settings. Departments manage their own content; IT keeps oversight of the access controls underneath.
What identity providers and SSO does Axero support?
Axero supports single sign-on with all major providers — Okta, Microsoft Entra ID / Azure AD, ADFS, OneLogin, Google, and SAML 2.0 — as well as custom SAML-based integrations, with two-factor authentication available. The Azure AD integration syncs profile data and groups, and domain-based auto-assignment routes new accounts into the right groups.
Does Axero support SCIM provisioning?
Yes. Axero provides a standard SCIM 2.0 endpoint secured with a bearer token, so identity providers like Okta and Microsoft Entra ID can automatically provision, update, and deprovision user accounts — including role syncing. When a user is created in your IdP they are provisioned in Axero, and when they're deactivated, SCIM deprovisioning revokes their Axero access automatically. That keeps user lifecycle management and offboarding centralized in the identity system you already govern, with no orphaned accounts.
What compliance certifications does Axero hold?
Axero is SOC 2 Type II compliant, and its cloud hosting environments are SSAE 16 (SOC 1, SOC 2 Type II) and ISO 27001 compliant. The hosting environment complies to HIPAA standards and Axero will execute a BAA for PHI. GDPR, ADA, Section 508, and WCAG 2.0 documentation is available on request, and SOC reports are delivered on request. Full detail lives on the security and compliance page.
Can we host the intranet ourselves for data-residency requirements?
Yes. In addition to the single-tenant private cloud, Axero is one of the few intranet platforms that offers self-hosted (on-premise) deployment, so you can run it inside your own firewall on infrastructure you control — useful for strict data-residency and security mandates.
Put your intranet under control
Book a technical demo and we'll walk your IT and security team through the permission model, approval workflows, audit trails, and compliance documentation — no marketing detour.